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Paid Coordinator: Communications Coordinator (Contract Position/Remote)

Overview

The Pacific Seabird Group (PSG) is seeking a Communications Coordinator to help support our year-round activities on behalf of seabirds and their habitats. In this newly created role, the Communications Coordinator will work with a team of dedicated volunteers to enhance PSG’s internal and external communications and fundraising efforts. 

This position will help PSG increase its capacity to manage its annual meeting, pursue funding opportunities, and develop virtual programming. Ultimately, the Communications Coordinator will play a key role in helping PSG fulfill its mission of increasing the quality and quantity of seabird research in the Pacific and beyond by facilitating the exchange of information.

Scope of Work

Primary responsibilities include:

  • Annual Meeting Communications (60%)
    • Manage communications related to PSG’s annual meeting (typically held in February of each year). Meetings may be held either in-person or virtually and may be held jointly with other professional societies.
    • Represent the Communications Committee on Local Committee meetings and other organizational meetings (e.g., coordinating calls with other societies) as needed.
    • Develop and update meeting website and content, including facilitating translation of materials.
    • Distribute important information and deadlines to PSG members and the public.
    • Compile meeting programs and related materials.
    • Serve as a liaison between meeting attendees and organizers.
  • Fundraising Support (15%)
    • Collaborate with the PSG Treasurer and Finance Manager to curate materials that can be used in fundraising and grant applications to support the annual meeting and year-round activities.
    • Assist with identifying potential grant opportunities.
  • Virtual Programming Support (10%)
    • Provide logistical support to help PSG members organize virtual workshops, seminars, and meetings to improve year-round engagement. 
  • Communications Committee Participation (5%)
    • Attend regular meetings of the Communications Committee. 
  • Communications Strategy & Branding (5%)
    • Work with the Communications Committee co-chairs to review and develop PSG’s communications strategy and branding materials. 
  • Social Media Coordination (5%)
    • Coordinate with social media volunteers to develop and promote content, particularly around annual meetings and other PSG events.

Candidates must possess excellent written and verbal communication skills and have a working knowledge of marketing, ideally within the non-profit sector. 

This is a remote position and is open to applicants from all regions (including internationally). The successful candidate will work closely with our Communications Committee and will report to the Communications Committee Co-chairs and the PSG Treasurer. 

While the duties are expected to vary throughout the year according to project needs, it is anticipated this is a part-time role. Additional duties may include assisting with other PSG projects and other administrative duties as requested.

Minimum Qualifications

Education:  Minimum of a Bachelor’s Degree in a business, communications, marketing, biological or natural resources related field.

Experience:  At least two years of experience in communications and/or project management.

Skill requirements:  

  • Strong written and verbal communications skills.
  • Familiarity with communications strategy development and implementation. 
  • Familiarity with developing accessible communications materials for a variety of audiences including non-native English speakers.
  • Experience developing websites and using various social media platforms.
  • Excellent writing and editing skills and ability to communicate clearly and effectively. 
  • Creative thinking, organizational skills, and proven ability to work independently without supervision, determine workload priorities to complete work in a timely manner, and identify and resolve problems. 
  • Ability to learn new software independently. 
  • Graphic design skills and video/multimedia production (preferred). 
  • Experience with Adobe Creative Suite and WordPress (preferred). 

Desirable Qualifications:  Experience with seabird biology and conservation. Experience with grant writing and fundraising. Experience working with non-profit organizations.

Contract conditions: 

This remote part-time 1099 contract position is expected to average 8-10 hours/week during the annual meeting planning period (October – February) and 3-4 hours/week during the rest of the year. The salary is commensurate with education and experience, $35-40/hour. The contract period for this position is for one year from September 2025 through August 2026, with the possibility of extension pending funding and performance. 

To Apply: 

All application documents should be submitted through the online application form. 

In completing the form, you will be prompted to submit the following documents: 

  • Cover letter. 
  • Resume or CV.
  • List of references (minimum of two) with name, title, email, phone number, and relationship. 
  • Writing sample. The writing sample should reflect recent work and/or relevant content. For example: Op-ed, news article, blog post, or similar web-based content preferred. Links to published content are acceptable as long as they are not behind a paywall.
  • Design sample (if available). The design sample should demonstrate your visual skills in design, video, or other multimedia. Links to websites etc. are acceptable.

Closing date for applications is 31 July 2025. Please contact Juliet Lamb, PSG Past Chair, at pastchair@pacificseabirdgroup.org with any questions.

About us:

The Pacific Seabird Group (PSG) is a society of professional seabird researchers and managers dedicated to the study and conservation of seabirds. PSG was formed in 1972 out of a need for increased communication among academic and government seabird researchers.

The principal goals of PSG are (1) to increase the quality and quantity of seabird research through facilitating exchange of information and (2) to identify and assess the importance of threats to seabird populations and provide government agencies and others with expert advice on managing the threats and populations.

We are an equal opportunity employer who doesn’t discriminate against any employee or job applicant on the basis of race, color, religion, national origin, sex, age, physical or mental disability. The WSU values diversity and encourages applications from underrepresented groups including minorities, women, protected veterans, and individuals with disabilities.